Prompts to Playbook · A course for pastors, ministries and businesses
You don't need more prompts. You need a playbook.
A step-by-step course that takes you from a blank AI account to a written, working AI playbook your whole team can use. Seven sessions. Plain English. Your church or business owns everything you build.
If you can send an email, you can do this.
Starts from zero. Sounds like no one. Forgets you by tomorrow.
Every Monday, guest follow-up is drafted before you're in the office.
In your voice, to the right people, inside rules you wrote. You read, tweak and send. It's written down, so it keeps working when you're away.
The problem
Most leaders are collecting prompts. Prompts don't add up.
You've tried it. You typed a question, got a decent answer, and felt the promise. Then the next chat started from zero again. It didn't know your church, your people, or how you sound. Nothing it did for you was written down, and nobody else on your team could pick it up.
Prompts start from zero
Every new chat forgets who you are. So you get generic answers that could be for any church or any business.
Prompts live in one head
The good ones sit in your chat history or a notes app. When you're out for a month, none of it runs.
Prompts have no rules
Without a policy, nobody knows what's okay to put in, what stays human, or who checks the work.
The idea
A playbook is everything AI does for you, written down, in folders you own.
Step by step, you teach AI who you are, how you sound and how your week works. Then you hand it the repeating jobs, with rules you wrote and a person checking anything that matters. At the end it's all in one set of Google Drive folders, with a Start Here page anyone on your team can read.
Apps change every few months. Your folders don't. Your Playbook moves with you to any tool.
- 00Start Here · the one-page map anyone can read
- 01Context · who you are, your brand, your systems
- 02Policy · your AI rules, signed
- 03Processes · the recipes for your repeat jobs
- 04Skills · every skill your team uses
- 05Reports · your dashboard and progress
- 06Archive · nothing is ever deleted
- 07Team · one folder per person
The course
Seven sessions. Each one hands over one more thing.
Think of it as a ladder of trust. Every session teaches one new word and ends with something built that you use that same week. You keep the calling: the preaching, the praying, the people.
- 0Setup
Get ready
No AI yet. Set up your account privacy-first, make four folders, and write down where you're starting.
You leave with an account, four folders and a plan. - 1Prompt & context
Hand over your questions
A guided interview writes your organization's "about us" file. Then it works on your real week.
Your context file and two real jobs done. - 2Project
Hand over your voice
It learns how you sound and how your organization looks and talks. Then you write your AI policy.
A voice guide, a brand guide, an email you'd sign. - 3Connector
Hand over your day
Sign your policy, then connect calendar, email and files, one at a time, inside your rules.
A Monday brief and a calmer inbox. - 4Process
Hand over your grunt work
Write one repeating job down like a recipe, then turn it into your own skill.
A job that took a day, done in about an hour. - 5Systems
Hand over the keys
Map the tools that hold your facts and build a dashboard from real numbers. It never guesses.
Your whole organization on one screen. - 6Automation
Hand over the start button
Work starts itself on a schedule. Then you hire your first agent, on probation, with an off switch.
Automations running and your first agent at work. - 7Playbook
Hand over the playbook
Everything written down in folders your organization owns, with a keeper and a 15-minute monthly check-up.
A Playbook that belongs to the church, not one person.
Safe by design
Three rules run through every session
It drafts. You decide.
AI writes the first try. You're the editor. Sending, publishing, deleting and paying always wait for a person.
Check its work.
It sounds sure even when it's wrong. Every skill in the course is built to say "I don't know" and mark gaps instead of guessing.
Keep it private.
No counseling notes, prayer requests, giving records or anything about kids. Nothing connects until you've written and signed your own AI policy.
Who it's for
Leaders who carry the whole load
You feel every pain point in your week. You don't need another tool demo. You need a system built around how you already work, written down so it survives app updates, mistakes and staff changes.
Pastors
Solo and lead pastors who want the email, scheduling and prep off their plate, so there's more time for preaching, praying and people.
Ministry leaders
Executive pastors, ministry directors and church admins who keep the machine running and want it written down.
Business owners
Founders and executive directors with a small team. The course has a business track for the context file and the AI policy.
How we build
Four principles behind every session
Folders, not features
Your knowledge lives in your own Google Drive, not inside one AI product. When an app changes, you rebuild the feature in minutes because the source never moved.
Write it down, then automate it
You document how you work first, in plain language. Then you make it run. The document is permanent; the automation is disposable.
Your process is the input
We systematize the grunt work around how you already work. We don't replace your craft or your judgment.
Find the pain, give back what you love
Every build starts with a task you dread and ends with time returned to the work you were called to do.
Questions
What people ask before they start
I know nothing about AI. Is this for me?
Yes. The course assumes you're starting from zero. Session 0 has no AI in it at all, every page walks you through step by step, and every prompt has a copy button.
Claude or ChatGPT?
Either. Every skill in the course works in both, and every page shows the clicks for both. Pick the one you prefer or already pay for.
What else will it cost?
A paid plan for one AI tool, Claude Pro or ChatGPT Plus, about $20 a month (check current pricing, and ask about nonprofit pricing). Free plans don't include the projects and skills the course uses. You'll also need a Google account for your organization's Drive.
How much time does it take?
About two hours per session, one session every two weeks, plus roughly two hours a week of practice on your real work. That's about 14 weeks start to finish. You can speed up once the foundation is in.
Is it okay for a church to use AI?
AI is a tool, like a printing press, a website or email. The question is how you use it. You'll write your own AI policy in Session 2, and that's where your church decides what AI may touch and what stays human. Many pastors keep the message, the prayer and the counseling fully human.
Will this replace my staff?
That isn't the goal. The goal is to take repetitive work off your team's plate so they can do more of what only people can do. After Session 7, an optional session shows you how to bring your staff in, with their own voice guides and the same signed policy.
What about our privacy?
Privacy comes first, literally: the first setup step turns off the setting that lets AI companies train on your chats. Nothing gets connected to your email or calendar until you've written and signed your own policy, and every skill drafts instead of sending.
We're a business, not a church. Does it still fit?
Yes. The examples lean toward churches because that's where this started, but every skill picks a church or business track on its own. The AI policy has a separate 33-question business track covering vendors, client work and people decisions.
How do I get access?
Email nic@pastorsguidetoai.com and you'll get a username and password. Then log in and start with Session 0.
Start this week
Hand over the busy work. Keep the calling.
Fourteen weeks from now you could have a context file, a voice guide, a signed policy, your first systematized process, a live dashboard, an agent on probation, and a Playbook your organization owns. Session 0 takes about two hours.